AI WORKFLOW AUTOMATION · MUNICH
Automation with production-grade quality
Repetitive office work eats your best people's time. flowkraft automates these processes with AI workflows — delivered with fixed prices, written acceptance criteria, and an operations manual. Enterprise discipline from 17 years in automotive.
- GDPR-compliant with DPA & TOMs
- Self-hosted in Germany
- Fixed price with acceptance criteria
What automation actually means
Not a chatbot toy. Processes that run overnight — every time, without anyone typing.
Quote follow-up
Before
8 hrs/week chasing open quotes by phone and email — or it doesn't happen at all.
With flowkraft
Every quote is followed up automatically: friendly, on time, documented. Replies land prioritized in your inbox.
Email inbox
Before
Reading, sorting, and forwarding 50+ emails a day by hand — half of them routine requests.
With flowkraft
Requests are categorized automatically, routine cases handled with approved replies, edge cases handed to your team with context.
Invoicing
Before
Typing order data into invoices in the evening — errors and late payments included.
With flowkraft
Invoices are generated from order data, presented for approval, and sent with one click. E-invoicing included.
All workflows follow the human-in-the-loop principle: the workflow prepares, your staff approves.
Packages & Pricing
Transparent fixed prices instead of day-rate roulette. Every package with a defined outcome.
3–5 days
AI Potential Analysis
The paid entry point: process assessment and a solid basis for decision-making — before you invest in implementation.
- Process assessment on-site or remote
- 3–5 prioritized automation cases
- ROI calculation per case
- Concrete implementation roadmap
50% credited when you book a Sprint
2–3 weeks
Automation Sprint
1–2 workflows live in production — from specification to written acceptance.
- 1–2 workflows live in production
- n8n self-hosted or EU cloud
- Documentation & operations manual
- Training for your team
- Written acceptance criteria in the contract
Not accepted? I fix it at my expense.
ongoing
Automation Retainer
Your automation stays in operation, is monitored, and grows with your business.
- Operations & monitoring
- Guaranteed response times
- Continuous optimization
- 1 new workflow per quarter
Cancelable with 3 months' notice after the minimum term
All prices plus statutory VAT.
Free intro call (30 min)Industry solutions
Automation delivers the most where processes repeat. Three industries we know inside out.
Manufacturing & suppliers
RFQ quotes, order confirmations, reporting — the office keeps up with your shop floor again. Drawings and costings stay in-house.
View industry solutionTax & law firms
Email and document triage, client onboarding, deadline communication — with data that never leaves Germany.
View industry solutionSkilled trades
Quotes, follow-ups, scheduling, invoices — the evening office work runs automatically.
View industry solutionProperty management
Tenant request triage, contractor coordination, service charge communication — reachable again, without new staff.
View industry solutionUSE CASES
Practical automation use cases for the Mittelstand
No lighthouse projects. Just 4–6‑week automations that cut lead times, reduce errors, and free capacity.
Order-to-Cash
Faster order processing, fewer back-and-forths.
Order-to-Cash
Faster order processing, fewer back-and-forths.
Automatic order confirmation
Pain: Manual confirmations waste time.
Win: Generate automatically and flag deviations.
PO ↔ delivery note ↔ invoice match
Pain: Mismatches are found too late.
Win: Auto 3‑way match, only check exceptions.
Automated follow‑ups
Pain: Open quotes go cold.
Win: Status‑based reminders without chasing.
Quality & Claims
Earlier detection, less rework.
Quality & Claims
Earlier detection, less rework.
Auto‑fill end‑of‑line protocols
Pain: Documentation ties up skilled staff.
Win: Pre‑fill protocols, review edge cases.
Cluster scrap reasons
Pain: Root‑cause analysis drags on.
Win: Prioritize causes and reveal trends.
Draft 8D reports
Pain: Claims consume too much time.
Win: Pre‑fill 8D structure and evidence.
Supply & Inventory
Fewer shortages, more stable supply.
Supply & Inventory
Fewer shortages, more stable supply.
Auto‑chase supplier status
Pain: ETA info is missing.
Win: Collect updates and sync automatically.
Auto reconcile inventory
Pain: ERP and warehouse don’t match.
Win: Detect and reconcile deviations.
Link goods‑in photos/docs
Pain: Inspection data is scattered.
Win: Auto‑link batches, photos, docs.
Maintenance & OEE
Higher availability, less downtime.
Maintenance & OEE
Higher availability, less downtime.
Maintenance from machine data
Pain: Preventive maintenance is too coarse.
Win: Plan maintenance data‑driven.
Auto‑create incident tickets
Pain: Issues fall through the cracks.
Win: Email/note → ticket + owner.
Automated OEE reports
Pain: Reporting takes too long.
Win: Auto‑flag deviations.
4–6 weeks to measurable impact.
We identify one process, build a robust automation, and measure the impact.
How we work together
Four steps — each with a clear outcome, none with surprises.
- 0130 min
Intro call
30 minutes, free: Which process eats the most time? Where does your data live? Is automation even worth it for you?
- 023–5 days
Potential analysis
Process assessment and prioritized cases with ROI calculations — you decide based on numbers, not gut feeling.
- 032–3 weeks
Automation Sprint
Implementation of 1–2 workflows with documentation, training, and written acceptance.
- 04ongoing
Operations & growth
Monitoring, iteration, and step-by-step expansion via the retainer — your automation stays current.
Fixed price and written acceptance criteria in every sprint. Not accepted? I fix it at my expense.
DATA PROTECTION AS ARCHITECTURE
Your data never leaves Germany
At flowkraft, data protection is not a footnote in the proposal — it is architecture decision number one.
Self-hosted instead of US cloud
The n8n workflow platform runs on your server or on German infrastructure — not in a US cloud.
EU and local AI models
Wherever possible, workflows use European or locally operated models. US providers only with EU data residency and your explicit consent.
DPA & TOMs included
A data processing agreement under Art. 28 GDPR and documented technical and organizational measures are part of the delivery — not an add-on.
Human-in-the-loop
Workflows prepare, humans approve. No blind flight with personal data.
Your systems
Email, ERP, industry software
n8n workflow platform
Your server / hosting in Germany
AI model
EU-based or locally operated
WHO IS BEHIND IT
Operator, not just advisor
Thomas Jetzinger · Founder, flowkraft.ai
17 years of software and process engineering in tier-1 automotive: requirement specifications, acceptance processes, audits, production-grade quality. That discipline goes into every workflow flowkraft delivers — with documentation, acceptance criteria, and warranty instead of duct tape.
The entire flowkraft infrastructure runs on a self-operated Kubernetes platform in Germany. I don't sell you anything I don't run myself.
- 17 years tier-1 automotive
- Own production platform in Germany
- Engineer — process before technology
Frequently asked questions
The objections we hear most often — answered honestly.
More questions? Talk to us
Let's find out in 30 minutes whether automation pays off for you
Free and with no strings attached: you bring a process that eats time — you leave with an honest assessment.